Budget calculator
Welcome kit budget calculator: cost per employee.
Headcount × per-head budget, with the live count of kit items that fit under your number. Send the estimate to WhatsApp and we turn it into a proposal.
The short answer
Welcome kit cost = headcount × per-head budget, plus the box and dispatch. In India a per-head budget under ₹1,000 buys a lean three-item kit, ₹1,000–₹2,000 a standard five-item kit, and ₹2,000–₹5,000 a role-specific kit with a sleeve or tech. On the Swpe deck 595 kit-ready items are live right now, from ₹9 list price, so the calculator below shows exactly how many fit under any per-item budget you set. Quoted prices at quantity are at or below MRP, shown ex-GST on the proposal; GST is added at each item's rate on the invoice.
595
kit-ready items live on the deck
36
brands
₹9 – ₹5,000
list price (MRP) range
50
typical minimum order
137
take your logo
Your numbers
Estimate
₹1,50,000
ex-GST · 100 kits × ₹1,500 · box and dispatch quoted separately
- Tier this buys
- Standard
- bottle · notebook set · polo/tee · charger · note
- Per item
- ₹375
- average across 4 items
- Items that fit
- 80
- of 595 kit items on the deck, at or under ₹375 MRP
What does each per-head budget buy?
| Per head | Tier | Typical contents | Best for |
|---|---|---|---|
| Under ₹1,000 | Lean | Bottle · notebook + pen · card | Interns, campus batches, 200+ joiners |
| ₹1,000 – ₹2,000 | Standard | Bottle · notebook set · polo/tee · charger · note | Most companies, 20–200 joiners |
| ₹2,000 – ₹5,000 | Role-specific | Sleeve/backpack · hub or audio · hoodie · premium notebook | Engineering, sales, senior hires |
| Above ₹5,000 | Premium | Branded-name audio, bag or wearable plus the standard kit | Leadership and key hires |
What is not in the per-head number?
- The box and insert — a branded mailer costs more than a plain carton.
- Logo setup for embroidery or screen print (a one-time charge per artwork, not per unit).
- Dispatch — one consignment to an office is cheaper per kit than one parcel per home.
- GST — added on the invoice at each item's rate; the proposal shows ex-GST unit prices.
On the deck now
Items that fit a standard kit.
Live kit items on the deck — MRP shown, MOQ shown, logo-ready flagged.
Almond Brittle Dark Chocolate 12 pcs Box With 46% Ghana Dark Chocolate
Loyka
MRP ₹560MOQ 50
Ask price at your quantity →
MRP is the maker's list price. Your quoted price at quantity is at or below it, shown ex-GST on the proposal.
How it works
Brief, swipe, proposal — then we deliver.
1
Set your brief
Headcount, per-head budget, joining dates, office or home delivery. The deck filters to it before you see a card.
2
Swipe to shortlist
Right to keep, up for a must-have. Add your logo, or let each joiner pick one item through a link.
3
Get a quoted PDF
Your kit becomes a proposal with per-unit quotes and lead times. Approve, share the roster, and Adalwin packs and delivers.
Questions
Welcome kit budget calculator, answered.
How much does a welcome kit cost per employee in India?
Under ₹1,000 for a lean kit, ₹1,000–₹2,000 for a standard five-item kit and ₹2,000–₹5,000 for a role-specific one. Multiply by headcount and add the box and dispatch. The calculator on this page does the arithmetic with live item counts.
Does the estimate include GST?
No — it is ex-GST, matching the proposal. GST is added on the invoice at each item's applicable rate. Every order is invoiced by Adalwin Commerce LLP with a GST invoice, so input credit eligibility is a question for your finance team; our GST-on-gifts guide covers the ₹50,000 and ₹5,000 rules.
Is the per-item price on the deck the price I pay?
The deck shows MRP, the maker's list price. Your quoted price at quantity is at or below it and appears per unit on the proposal PDF. The estimate here uses your per-head budget, not MRP, so it stays conservative.
Keep browsing
Employee welcome kitsThe onboarding-kit hub — what goes in, what it costs, how it ships.Welcome kits by budgetUnder ₹1,000, ₹1,000–₹2,000 and ₹2,000–₹5,000 per joiner.What to include in a welcome kitThe lean, standard and role-specific kit, item by item.GST on corporate giftsThe ₹50,000 and ₹5,000 rules, explained.
Reviewed by Sameer Kishore Singh, Founder, Adalwin Commerce · Catalogue data is live; copy last reviewed 20 September 2026.
Get a quote
Tell us the headcount and budget. We’ll do the rest.
Options and per-unit quotes at your quantity, usually within a business day. No account needed — and the deck is free to browse any time.